Nominations Committee 2023

Meeting 1 of ASG Nominations Committee

Friday, 4th August at 01:00UTC
Present: Gunela Astbrink, Vashkar Bhattacharjee, Judith Hellerstein

Agenda
1. Description of roles
2. Composition of Executive Council and of Leadership Team
3. Nominations to specific positions or to Executive Council
4. If to Executive Council, does Executive Council or Leadership Team decide on key roles of Chair and Vice-Chair?
5. Criteria for nominations
6. Develop a nomination form
7. Process - identify candidates/possible interviews with candidates
8. Election process etc

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• Discussed the agenda items and concentrated on item 1
• Decided on the roles/positions and which will be elected or selected as follows:
• Chair - elected
• 2 Vice-Chairs - elected
• (two of three of the above positions need to be persons with disability)
• 2 Secretaries - one is elected and one is selected
• AMS Admin - selected
• Treasurer - selected
• Planning and reporting officer - selected
• Chapter Advisory Council (ChAC) representative - selected
• Social media/outreach - selected
• Four positions will be elected.

ACTIONS:

• Vashkar to define Chair and Vice-Chair roles as relevant to the ASG
• Gunela to define Secretary, Treasurer, ChAC rep & Social media/outreach roles. The AMS admin is unchanged from the ISOC Guidelines.
• Swaran and Zakari to define Planning & reporting officer role.
• Gunela to check with Kyle re ISOC involvement in definitions
• Gunela to contact Cheryl Langdon-Orr re ChAC meetings and disability representatives

Next meeting: Friday 11th August at 01:00UTC

Meeting 2 of ASG Nominations Committee

Friday, 11h August at 01:00UTC
Present: Gunela Astbrink, Vashkar Bhattacharjee, Judith Hellerstein

1. Description of roles

• Fine-tuned role descriptions

2. Composition of Executive Council and of Leadership Team

• The Executive Council will comprise the elected positions of Chair, two Vice-Chairs and Secretary.
• The broader Leadership Team will comprise the elected positions and ad-hoc positions as decided from time to time.
• The Leadership Team should have members from different regions and with different disabilities.

3. Nominations to specific positions or to Executive Council

• Nominations for the election will be for specific positions ie Chair, two Vice-Chairs and Secretary and will form the Executive Council.

4. Executive Council

• does Executive Council or Leadership Team decide on key roles of Chair and Vice-Chair through elections?

5. Criteria for nominations 6. Develop a nomination form

• To be discussed based on template forms

7. Process

• identify candidates/possible interviews with candidates
• Suitable candidates will be identified and names with bios will be shared with LT

8. Election process etc

• Using tools such as OpaVote or ISOC's election system. TBD.

ACTIONS:

• Vashkar to define Chair and Vice-Chair roles as relevant to the ASG
• Gunela to check with Kyle re ISOC involvement in definitions & elections process
• Judith & Vashkar to identify candidates and share bios/LinkedIn with LT
• Judith to source nomination criteria and nomination forms
• Gunela to condense Action Plan & Reporting role

Next meeting: Friday 8th September at 01:00UTC (TBC)

Meeting 3 of ASG Nominations Committee

Friday, 22nd September at 01:00UTC
Present: Gunela Astbrink, Vashkar Bhattacharjee, Judith Hellerstein

1. Criteria for nominations
2. Develop a nomination form

• Based on nomination forms from ISOC BoT, Chapters and with reference to ICANN, a nomination form was drafted.
• Vashkar will complete the sections on the form by 10th October.
• Criteria for nominations to President and Vice-Chairs were agreed.

3. Process

• identify candidates/possible interviews with candidates
• Suitable candidates will be identified and names with bios will be shared with LT
• Candidates will self-nominate for positions
• Elections committee will decide candidates who meet eligibility criteria to stand for election.

4. Election process etc

• ISOC's election system to be used. Process for further discussion.

ACTIONS:

• Judith & Vashkar to identify candidates and share bios/LinkedIn with LT
• Vashkar to complete draft of nomination form by 10th October

Next meeting: Wednesday 18th October at 01:00UTC (TBC)

Meeting 4 of the ASG Nominations Committe

Wednesday, 18th October 2023
Present: Gunela Astbrink, Vashkar Bhattacharjee, Judith Hellerstein

1. Forms

• Two forms:
  • Information about the ASG election with description of roles
  • Nomination form
• These were drafted. Gunela will finalise.

2. Process

• identify candidates/possible interviews with candidates
• A number of potential candidates were identified and will be contacted.

ACTION:

• Gunela to finalise information and nomination form and forward to Joly.
• Judith to contact Stuart Reid (NYC Chapter) re his son
• Gunela to contact possible candidates.

Next meeting: TBD based on election schedule